Fund Distribution - Associate/Senior Associate
Bertrange,
Luxembourg
Palana is a regulatory and compliance consulting firm based in Luxembourg, specialising in the investment fund industry and broader financial services sector. We support leading asset managers, fund administrators and financial institutions across a wide range of asset classes.
As a Senior Associate within our RC Services team, you will support investment fund managers in meeting their AML/CTF and regulatory compliance obligations. Working closely with Responsible Conducting Officers (RCs) and senior stakeholders, you will contribute to the oversight of delegated activities, regulatory compliance monitoring and day-to-day governance matters.
This role offers direct exposure to client-facing responsibilities, regulatory developments and the operational realities of Luxembourg-regulated entities. You will work alongside experienced professionals while developing expertise across AML/CTF, compliance and governance frameworks.
You will join a collaborative team where expertise is shared openly, initiative is encouraged and professional development is a priority.
Ready to Grow?
We regularly recruit across compliance, regulatory advisory and business development. If you do not see an opening that matches your profile today, we encourage you to share your CV — we review all applications and think in terms of the right person, not just the right vacancy.
Apply Now and Make Your Mark!
Responsibilities
- Manage a portfolio of cross-border registration files for UCITS and AIF ranges, from initial registration through maintenance and de-registration
- Own the ETF listing process and coordinate the required documentation and follow-up
- Review marketing communications against applicable cross-border distribution requirements
- Monitor regulatory developments affecting fund registration and marketing and contribute to updates of internal procedures
- Act as a primary point of contact for clients, intermediaries and legal counsel on assigned files, resolving queries and coordinating next steps
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Monitor registration status data, identify and
resolve anomalies, and support client reporting and ad hoc requests
Must Have
- Bachelor's or Master's degree in Finance, Law, Economics, Foreign Languages or a related field
- 3 to 5 years of experience in fund distribution, cross-border registration or regulatory compliance
- Sound knowledge of UCITS, AIFMD and cross-border marketing and notification requirements, including the CBDF framework
- Proven ability to manage multiple files, stakeholders and deadlines with a strong sense of ownership
- Excellent written and verbal communication skills in English, with confidence explaining regulatory requirements to clients and intermediaries
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Valid right to work in Luxembourg
Nice to have
- French, Italian, German or other additional language skills
- Experience with ETF listings or marketing communications reviews
- Experience working directly with asset managers, legal counsel, regulators or distribution intermediaries
Where your work actually matters
Your mandates are genuinely yours from day one. You will take ownership of files rather than simply shadowing senior colleagues, with responsibility for moving them forward and resolving issues directly.
You will gain direct exposure to leading asset managers and to complex, multi-jurisdictional fund structures where no two files are exactly the same.
The role keeps regulatory judgement, operational delivery and the client relationship together on the same file, while providing a clear path towards broader senior and managerial responsibilities within Fund Distribution Services.
What We Offer
Package
Competitive salary, plus benefits including meal vouchers, additional annual leave and health cover.
Professional development
Tailor-made training, extensive coaching by senior, certifications (e.g., CAMS, ICA) and on the job learning.
Work environment
Colourful, modern campus with on-site restaurant, concierge, daycare and regular social events.
Day-to-day
Flexible working, no micro-management, flat hierarchy, fruit, coffee and a team that actually likes each other.
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