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MANAGED SERVICES

End-to-end operations,

delivered as a service.

We take on the full operational burden of fund reporting, regulatory compliance, and distribution — so your teams can focus entirely on managing assets and growing your business.


OUR COVERAGE

We provide managed services
across the complete value chain

Managed Services — Value Chain
01
Prospectus & Product Data
  • Prospectus Management
  • SFDR Annexes
  • Prospectus Local versions & Translations
  • Prospectus Content Libraries
  • Regulator communication
  • Product Data Management (static data, fee data, etc.)
02
Compliance (including AML/CTF/CPF)
  • RC Role & RC Support
  • AML/CTF/CPF Frameworks (policies, procedures, risk appetite statements and risk assessments)
  • Compliance Support
  • Compliance Frameworks
  • Due Diligence (Assets, Clients, Investors, Delegates)
  • Name Screening (Sanctions, PEPs and Adverse Media)
  • Data Management & Intelligence
  • Regulation Watch
  • Trainings (physical & e-learning)
03
Computation
  • EU & UK Frameworks
  • Performance & Risk Reporting
  • Portfolio Transaction Costs
  • Ongoing Charges
  • AIFMD Risk Figures
  • Solvency II SCR
04
Reporting
  • PRIIPs & UCITS KI(I)D
  • UK CCI
  • UK SDR & TCFD
  • AIFMD Annex IV, Form PF
  • SFDR Disclosures
  • Solvency II
  • VAG
  • EPT, EMT, EET, DCTP, FVPT
  • FATCA & CRS
  • BCL
05
Distribution
  • Marketing intelligence
  • Pre-marketing & cross-border registration
  • Marketing compliance
  • Factsheets
  • Distributor due diligence
  • Fund listing & (de-)registration
  • Data dissemination & publication
  • Ongoing maintenance through the fund lifecycle

250+

Funds under active RC services 
coverage

2k+

RC reports produced for boards and
authorities

420+

Prospectuses managed in source 
language

90k+

EU & UK PRIIPs / UCITS KI(I)Ds
produced annually

18.5k+

SFDR annexes delivered annually

100k+

Monthly distributions to regulators
and platforms

OUR APPROACH

Regulatory obligations are growing in number, complexity, and operational cost. 
Our managed services model lets you outsource the entire production and delivery cycle — from data collection to regulator submission — underpinned by our 
proprietary technology and the deep expertise of practitioners who have spent years inside the industry.


Managed Services — Service Details
01
Prospectus & Product Data Management

The fund prospectus is the most foundational document in the product lifecycle — yet in most organisations it remains static, unstructured, and disconnected from the data that flows downstream into KIDs, SFDR disclosures, and regulatory filings. We manage the entire prospectus lifecycle as a managed service: initial production, ongoing updates, multi-language translations, cross-border versions, and full coordination with registration and reporting workflows — so every document is consistent, compliant, and always current.

Prospectus Production & Lifecycle Management
We manage the full prospectus lifecycle — from initial drafting and structuring through to regulatory updates, version control, and ongoing maintenance. Using our AvRep platform or Microsoft Word integration, your legal and product teams focus exclusively on content and added-value tasks, while formatting, hyperlinks, tables of contents, and change tracking are handled automatically. A central repository maintains all versions with full audit trail and red-line comparison across any two versions on demand.
Version Control Full Audit Trail Red-Line Versioning Lifecycle Management AvRep / Word Integration
Document Library & Fragment Management
Maintaining consistency across large fund ranges is one of the hardest operational challenges in prospectus management. Our library and fragment architecture allows common sections — risk factors, general provisions, regulatory disclosures — to be defined once and reused across all prospectuses in a fund range. A single update to a shared fragment can be selectively propagated to chosen funds, eliminating inconsistencies and dramatically reducing maintenance effort at scale.
Fragment Library Cross-Fund Consistency Controlled Propagation Standard Wording Library
Multi-Language Translation Management
Translation is one of the highest-friction elements of any prospectus update cycle. Our managed translation workflow is fully embedded in the production process: translation requirements are configured per document and per jurisdiction, packages are automatically generated and routed to approved translators, and translated fragments are inserted directly back into the document. Translation memory reduces cost on repeated content. Our standard SLA is 2 business days for source updates and translation integration from receipt.
30+ Languages Translation Memory Automated Packages 2-Day SLA Dashboard Monitoring
Cross-Border Versions & Regulatory Compliance
Fund distribution across multiple jurisdictions requires prospectus versions tailored to each country's regulatory requirements — including local disclaimers, country-specific addenda, and language versions. We manage this complexity across Luxembourg, Ireland, France, Germany, the UK, and other domiciles, maintaining a cross-border compliance knowledge database and applying jurisdiction-specific rules automatically based on your distribution footprint.
Any Fund Domicile Country Disclaimers Local Addenda Cross-Border Knowledge Base
Data Management & Static Data Maintenance
The prospectus is only as accurate as the data that populates it. We manage the extraction and ongoing maintenance of all fund data feeding the prospectus: sub-fund and share class static data, activation dates, trigger event management, SFDR disclosures, risk management parameters, investment restrictions, and fee schedules. Data is collected once from your systems — fund accountants, TAs, asset servicers — and reused consistently across all downstream documents.
Static Data Fee Data SFDR Data Trigger Event Management Single Source of Truth
Integrated Service Chain Coordination
The prospectus sits at the heart of the fund document value chain — upstream of KID & UK CCI production, SFDR disclosures, and fund registration. Our managed service coordinates all downstream workflows from a single prospectus update: triggering KI(I)D or UK CCI recompilation when material changes are made, notifying regulators, coordinating with fund registration service providers, and disseminating updated documents to web hosting services and distribution platforms. No information silo, no broken chain.
KI(I)D & UK CCI Coordination SFDR Compilation Regulator Notification Fund Registration Link Web Dissemination
02
Compliance & AML/CTF/CPF

Compliance operational activities & AML/CTF/CPF obligations are growing in scope, regulatory intensity, and operational cost — compounded by Luxembourg's demanding supervisory framework and the increasing scrutiny of the regulators and FATF. Our Compliance & AML/CTF/CPF managed service covers the full second line of defense: from policy documentation and risk assessments, Compliance Monitoring Plan defintion & execution through to investor due diligence, name screening, RC reporting, and authority interfaces. Whether you need partial RC support or a fully outsourced RC or Compliance function, we bring the seniority, the technology, and the institutional depth your funds require.

RC Assistance
We provide partial or full support to your existing Responsable du Contrôle (RC) — delivering required processes, documentation, and reporting on a per-fund basis. The RC retains authority while Palana handles the operational workload: AML documentation drafting, KPI/KRI collection and analysis, quarterly board pack preparation, regulatory watch, and CSSF/AED or other authorities reporting support. All activities are managed through workflows and oversight dashboards available to clients.
RC Support KPI / KRI Reporting Board Pack Preparation CSSF / AED Interface
RC Role (Outsourced)
We provide a dedicated RC from Palana — acting as the single point of contact for the ManCo, AIFM or GP as well as for PSF or other Fund Service Providers (TA's, Custodian, etc.) and for relevant supervisory authorities. Our RC attends quarterly board meetings, presents the AML/CTF section, registers the fund with GoAML, liaises directly with the CSSF, AED, other regulatory/supervisory authorities, Ministry of Finance and FIU, and escalates high-risk cases. Senior Experts are directly accessible for Q&A, business updates, and any escalation requiring immediate expertise.
Dedicated RC Board Attendance Supervisory Authorities System Registration Authority Liaison Escalation Handling
AML/CTF Documentation
We draft and maintain the full suite of mandatory AML/CTF/CPF documentation for each entity: the Risk Appetite Statement (RAS), the ML/TF/PF Own Risk Assessment (ORA) with inherent and residual risk scoring, and the AML/CTF Manual (Policies & Procedures). All documents reflect the entity's specific business model, investor & investment risk profile, and risk-based approach — and are updated annually or on an ad-hoc basis as regulations or business structures evolve.
Risk Appetite Statement Own Risk Assessment (ORA) AML/CTF Manual Annual & Ad-hoc Reviews
Investor, Asset & Delegate Due Diligence
We perform initial and ongoing AML/CTF due diligence on investors, assets (KYA), delegates (KYD), and business relationships (KYBR) — covering CDD, EDD, and SDD based on risk profile. Document and data collection is managed directly from your counterparties via our platform (Cascade), with risk scoring applied in line with your validated methodology. Onboarding, periodic review and offboarding processes are handled end-to-end, ensuring full audit trail documentation and seamless data transfer upon completion of the service.
KYC / KYA / KYD / KYBR CDD / EDD / SDD Risk Scoring Periodic Reviews Cascade Platform
Name Screening & Ongoing Monitoring
Daily name screening is performed on all investors, related parties, and entities in scope — covering TFS (UN and EU sanctions lists), PEP lists, and adverse media — via Cascade, powered by Acuris or World Check. Alerts are systematically logged and reviewed under a four-eyes control principle. Confirmed true positives are reported through established escalation and reporting procedures. . Monthly or quarterly statistical reports provide oversight dashboards for board packs, with real-time access to our clients for ongoing monitoring.
Sanctions Screening PEP Lists Adverse Media Daily Monitoring Escalation Reporting
RC Reporting & Regulatory Watch
We produce the full suite of AML/CTF regulatory reports: annual RC reports, quarterly board pack sections with KPI/KRI dashboards, AED/CSSF AML/CTF questionnaires, and AED RR/RC identification forms — all generated through our automated reporting engine for consistency and accuracy. Quarterly regulatory watch updates keep your RC and board informed of Luxembourg AML/CTF/CPF legal developments, CSSF guidance, ALFI/ALCO market practices, and emerging financial crime trends.
Annual RC Report Quarterly RC Report AED / CSSF Questionnaire KPI / KRI Dashboard Regulatory Watch
Compliance Function Support
Ongoing support to the chief compliance officer and compliance team, including daily oversight activities, governance processes, and coordination with internal stakeholders.
Compliance Oversight Governance Support Stakeholder Coordination Second Line of Defence Operational Continuity
Compliance Framework & Policies
Design, enhancement, and maintenance of tailored compliance policies and procedures aligned with regulatory requirements.
Policy Frameworks Regulatory Alignment Governance Standards Procedural Excellence
Compliance Risk Assessment & Monitoring Plan
Development and regular review of compliance risk assessment and monitoring plan, ensuring effective, risk-based oversight.
Risk-Based Approach Compliance Risk Mapping Control Planning Risk Prioritisation
Control Testing & Compliance Reviews
Execution of periodic control testing and thematic compliance reviews to assess the effectiveness of existing frameworks and identify areas for improvement.
Control Effectiveness Thematic Reviews Continuous Improvement Compliance Assurance
Regulatory Filings & Reporting
Preparation and submission of regulatory reports and filings, ensuring accuracy, completeness, and timely delivery.
Regulatory Reporting Filing Accuracy Timely Submission Data Integrity
Advisory Support on Day-to-Day Compliance Matters (Compliance Hotline)
On-demand support for regulatory queries, interpretation, and practical guidance on day-to-day compliance matters.
Regulatory Interpretation Compliance Guidance Real-Time Support Practical Solutions
03
Regulatory Reporting

Regulatory reporting is one of the most demanding obligations in asset management — high in volume, unforgiving on accuracy, and constantly evolving across jurisdictions. We manage the entire production lifecycle: from data collection and validation through to compliant, multilingual document delivery across every major EU and UK framework. Our managed service eliminates manual assembly, version drift, and compliance gaps — giving you confidence that every document is accurate, on time, and audit-ready.

PRIIPs KIDs, UCITS KIIDs & CCI Product Summary
KIDs, KIIDs and CCIs are among the most scrutinised documents in European and UK fund distribution — reviewed by regulators, distributors, and end investors alike. We manage end-to-end production at scale: automating calculations, enforcing consistency across share classes and jurisdictions, and ensuring every document meets the precise formatting and content requirements of the applicable framework.
PRIIPs KID UCITS KIID CCI Product Summary Multi-Share Class 30+ Language Versions
SFDR Disclosures
SFDR demands pre-contractual, periodic, and website disclosures that are both substantively rigorous and operationally scalable. We manage the full production cycle — leveraging EET data for sustainability claims that are consistent, evidenced, and regulator-ready across every fund and share class. Principal Adverse Impact statements, PAI disclosures, and entity-level website publications are all included.
Pre-Contractual Periodic Reports Website Disclosures PAI Statements Article 8 & 9
AIFMD Annex IV
AIFMD Annex IV reporting is technically demanding and operationally time-consuming. Our managed service covers expert preparation, client review and sign-off, and direct NCA submission — supported by over 1,000 automated validation rules that catch errors before they reach the regulator. We also support Form PF for US-registered funds.
AIFMD Annex IV Form PF NCA Submission 1,000+ Validation Rules
UK SDR & TCFD
The UK's Sustainability Disclosure Requirements and Task Force on Climate-related Financial Disclosures create a new layer of reporting obligations for asset managers with UK distribution. We manage the complete production process: climate metrics sourcing, ESG data coordination, report production, and ongoing regulatory monitoring as FCA guidance evolves.
UK SDR TCFD Climate Metrics ESG Data Coordination
Solvency II, VAG & BCL
Institutional investors — insurers, pension funds, and depositary banks — have their own distinct reporting obligations. We produce Solvency II (TPT, QRT, SCR), VAG, and BCL reporting as part of a unified managed service, ensuring consistency across all institutional outputs and eliminating the fragmentation of dealing with multiple vendors.
Solvency II TPT / QRT VAG BCL Reporting
Tax Reporting — FATCA, CRS & Investor Tax
Cross-border fund distribution brings complex tax reporting obligations. We manage FATCA and CRS reporting as well as investor tax statement production, ensuring that both fund managers and their investors meet their obligations across relevant jurisdictions without placing additional operational burden on internal teams.
FATCA CRS Investor Tax Cross-Border
04
Institutional Reporting

Institutional data templates are the backbone of European fund data exchange — enabling distributors, insurers, pension funds, and other institutional counterparties to perform their own due diligence and reporting obligations. Producing them accurately, at scale, and on deadline is a significant operational burden. We take it off your plate entirely: generating all major templates from a centralised data source, ensuring consistency across every output and every recipient.

EPT — European PRIIPs Template
The EPT is required by distributors to populate their own KID production workflows. We produce EPT files across your full fund range, maintaining consistency with the same calculation engine used for KID production — so there are never mismatched inputs or version gaps between documents and templates.
EPT PRIIPs Compliance Distributor Ready
EMT — European MiFID Template
The EMT provides distributors with the MiFID II product governance data they need to assess target market alignment and suitability. We produce EMT files from your structured fund data, ensuring all fields are correctly populated and version-controlled — with automated alerts when regulatory changes require template updates.
EMT MiFID II Target Market Distributor Ready
EET — European ESG Template
The EET is increasingly demanded by retail distributors as ESG suitability assessment becomes embedded in MiFID II obligations. We produce EET files consistent with your SFDR disclosures — ensuring that sustainability data flows coherently from fund-level reporting through to distributor-facing templates without contradictions or gaps.
EET ESG Suitability SFDR Aligned MiFID II
CEPT — Comfort European PRIIPs Template
The CEPT is specifically designed for insurers and pension funds to integrate fund cost data into their own product cost calculations. Produced by the same calculation engine as EPT and KIDs, it guarantees complete consistency — eliminating the risk of contradictory cost figures across different template formats.
CEPT Insurer Ready Cost Consistency Solvency II
CTI — Cost Transparency Initiative
The CTI template is the UK pensions industry standard for cost and charges transparency, developed through a collaboration between the PLSA, the Investment Association, and the CIPP. It enables pension funds and their trustees to obtain a structured, standardised breakdown of investment costs from asset managers — covering management fees, transaction costs, and other charges across asset classes. We produce CTI-compliant templates from your centralised cost data, ensuring accuracy and full consistency with the same figures used in your PRIIPs and MiFID II cost disclosures.
CTI Cost Transparency UK Pensions Transaction Costs Trustee Ready
DCPT — DC Workplace Pensions Template
The DCPT is the defined contribution pensions industry standard for delivering cost and charges transparency data to DC pension scheme trustees and governance bodies. Aligned with the CTI framework but specifically tailored for DC workplace pension schemes, it supports trustees in meeting their value-for-money assessment obligations under the Pensions Regulator's governance standards. We produce DCPT files across your relevant fund range, ensuring timely delivery and consistency with all associated cost disclosures.
DCPT DC Pensions Value for Money Trustee Governance CTI Aligned
FVPT — Fair Value mid-Price Template
The FVPT is the industry template developed to support asset managers in providing mid-price and fair value data to institutional counterparties — in particular insurers and pension funds that require it for their own valuation and reporting obligations. We produce FVPT data files across your fund range, ensuring full consistency with the underlying pricing methodology and delivering in the format required by your institutional client base.
FVPT Fair Value Mid-Price Insurer Ready Institutional
Factsheets & Client Reports
Beyond regulatory templates, institutional clients expect timely, accurate factsheets and fund performance reports. We manage the production and delivery of factsheets — monthly, quarterly, or on-demand — as well as customised client reporting, NAV distributions, and performance commentaries, all disseminated to your chosen platforms and recipients.
Factsheets Performance Reports Custom Templates Automated Delivery
05
Regulatory Computations

Behind every compliant fund document lies a web of computations — risk indicators, performance figures, cost disclosures — each governed by precise methodological requirements and subject to close regulatory scrutiny. Getting them wrong is not an option. We manage these calculations end-to-end: transparent in methodology, consistent in output, and built to evolve as regulations change. Every figure we deliver is documented, traceable, and defensible.

05—01
Risk Metrics — SRRI & SRI

The UCITS Synthetic Risk and Reward Indicator (SRRI) and the PRIIPs Summary Risk Indicator (SRI) are among the most visible figures in any fund document — and among the most technically demanding to compute correctly. We automate both calculations with full methodological transparency, continuous monitoring, and automated alerts when threshold changes trigger a document review obligation.

UCITS SRRI PRIIPs SRI Threshold Monitoring Automated Alerts
05—02
Performance Figures & Past Performance Scenarios

PRIIPs performance scenarios and historical past performance calculations require precise methodology and consistent data inputs. We manage the full computation process — from NAV data collection and validation to scenario modelling and final figures — ensuring every output is consistent with the applicable regulatory standard and reproducible on demand.

PRIIPs Scenarios Past Performance NAV Data Management Full Audit Trail
05—03
Ongoing Charges & Performance Fees

The ongoing charges figure (OC or OGC) is one of the most closely scrutinised cost disclosures in fund documentation — published in the KID, KIID, and prospectus, and referenced by distributors and investors across every major European market. We compute OCFs in compliance with UCITS and PRIIPs requirements, capturing all recurring costs including management fees, administration fees, depositary charges, and any applicable performance fee disclosures. Every figure is documented, auditable, and consistent across all documents in which it appears.

Ongoing Charges Figure Performance Fees UCITS PRIIPs Full Audit Trail
05—04
Transaction Costs

Portfolio transaction cost calculations are among the most operationally complex in fund reporting — requiring trade-level data, slippage methodology, and consistent treatment across asset classes and jurisdictions. Mandatory under PRIIPs for EU distribution and under the UK Consumer Composite Investments (CCI) framework for UK-registered funds, these calculations demand precision and full traceability from raw data through to published figures. We manage the end-to-end computation process, delivering transaction cost outputs that are consistent, defensible, and ready for inclusion in all applicable documents.

Portfolio Transaction Costs PRIIPs UK CCI Slippage Methodology ESMA Methodology
05—05
AIFMD Risk Figures

AIFMD Annex IV requires a comprehensive set of risk metrics for alternative investment funds — covering leverage, liquidity, counterparty exposures, and market risk. We manage the computation and aggregation of all required AIFMD risk figures, ensuring they are consistent with the fund's investment strategy and correctly formatted for NCA submission.

AIFMD Leverage Liquidity Metrics Counterparty Exposure Market Risk
05—06
Solvency II Capital Requirement (SCR)

Insurers investing in investment funds require Solvency II look-through capital charge calculations to meet their own reporting obligations. We produce SCR computations across your fund range, giving your institutional investors the data they need without placing any additional operational burden on your teams.

Solvency II SCR Look-Through Institutional Investors TPT
06
Fund Distribution Services

Cross-border fund distribution requires regulatory approval in each target jurisdiction - a process that is administratively intensive, jurisdiction-specific, and time-sensitive. Our Fund Distribution team acts as a single point of contact, managing the entire process end-to-end. This allows you to reduce administrative burden, accelerate time-to-market, and ensure ongoing compliance across all jurisdictions.

06—01
Marketing Intelligence & Compliance

In an increasingly competitive and regulated environment, effective distribution strategies rely on access to timely and relevant market insights. We provide marketing intelligence to support your distribution decisions, helping you identify target markets, assess competitive positioning, and adapt your strategy to evolving regulatory and market conditions. This enables more informed decision-making, optimised market entry, and enhanced distribution effectiveness across jurisdictions. Marketing materials must comply with increasingly complex and evolving regulatory requirements across jurisdictions. We review and monitor marketing documentation to ensure alignment with applicable rules, including content validation, disclaimers, and local regulatory standards. This reduces regulatory risk and ensures that your marketing activities remain compliant across all target markets.

Market Intelligence Market Insights Corrs-Border Marketing Compliance Regulatory Review
06—02
UCITS Cross-Border Registration

We support the notification and registration of UCITS funds across the EU, EEA, and selected non-EEA jurisdictions. Our team manages the process end-to-end, including the preparation of notification packages, liaison with regulators and local counsel, coordination of filings and approvals, as well as ongoing maintenance and updates. This enables streamlined market entry and efficient management of cross-border registrations.

Cross-Border Registration
06—03
European ETF Listing Services

Listing European ETF fund on a stock exchange enhances visibility, facilitates distribution, and meets the requirements of certain investors and markets. We support European ETF listings across major European exchanges, managing the process end-to-end from initial assessment and documentation to coordination with exchanges, legal advisors, and ongoing listing maintenance. This ensures a smooth listing process, increased market visibility, and continued compliance with exchange requirements.

Listing Exchange Coordination Listing Maintenance
06—04
AIFM / AIF Registration & Notification

Alternative investment funds and their managers face distinct registration and marketing notification requirements under AIFMD. We manage AIFM pre-marketing, registration filings, national private placement regime (NPPR) notifications, and marketing authorisation applications, providing end-to-end coverage for both EU-domiciled and non-EU AIFMs / AIFs seeking distribution across European markets. This enables efficient navigation of complex regulatory frameworks and facilitates access to target markets.

AIFMD Passporting
06—05
Registration Maintenance & Ongoing Compliance

Maintaining active registrations is as demanding as obtaining them, requiring regular document updates, fee management, regulatory monitoring, and proactive filing coordination. We manage all ongoing maintenance obligations across your registered jurisdictions, including tracking deadlines, preparing update filings, and alerting you to regulatory developments that may impact your registration status. This ensures continuous compliance and reduces operational risk across jurisdictions.

CBDF Regime Paying Agents Local Facilities Retail Distribution
06—06
Dissemination & Data Publication

Regulatory documents and fund data must be distributed not only to regulators but also across a wide ecosystem of platforms, data vendors, and investor-facing channels. We manage dissemination to platforms such as FE Fundinfo, Fundsquare, WM Daten, Morningstar, Bloomberg, and others, ensuring delivery in the required formats, as well as publication on your website and investor portals. This ensures accurate, timely, and consistent data distribution across all channels.

FE Fundinfo WM Daten Morningstar Bloomberg Openfund
06—07
Distribution Due Diligence

Distributors play a critical role in fund distribution and must meet regulatory and operational standards across jurisdictions. We support distributor due diligence processes, including the assessment of regulatory status, distribution capabilities, and ongoing monitoring requirements. This ensures that your distribution network remains compliant, robust, and aligned with regulatory expectations.

Distributor Due Diligence Distribution Oversight

One partner.
The complete picture. 

Most fund managers deal with a fragmented landscape of vendors — one for KIDs, another for AIFMD, a third for registrations, a fourth for data dissemination. Each handoff is a point of risk: mismatched data, missed deadlines, and no single point of accountability when something goes wrong.

Our managed services model consolidates the entire reporting and distribution function under one roof. A single data source feeds every output. A single team owns every deadline. And a single technology platform provides the transparency and control you need to remain confident in your obligations — without building that capability internally.

Powered by our proprietary technology and delivered by practitioners with deep regulatory and industry expertise, this is not outsourcing for its own sake — it is a deliberate operating model built for funds that want to scale without adding operational complexity.


Ready to simplify your
reporting operations?